There will be a vendor fee of $120 for participants offering services, healing, bodywork, energy work, or selling items in the Healing Village. This fee does not apply to workshop presenters/instructors/performers.
Those who are approved to vend in the Healing Village will be sent an email with a link to submit your vendor fee of $120. This fee includes your weekend pass, camping, electric and reserved parking.
Application deadline June 1st
Those who are accepted into Vibin' this year will receive a welcome email.
Schedule for the Healing Village will be set and sent out via email by June 15th and you will receive a detailed email with everything you need to know to help you prepare for your weekend at Vibin'!
Looking forward to a transformational and soulFULL weekend with you!
Arrival, Set-Up & Tear-Down
Participating vendors, body/energy workers and service providers are expected to arrive on Thursday afternoon (August 20th) to set up their space. Any assisting partners must have their own festival ticket or wristband.
Each vendor/bodyworker/service provider will be assigned a designated space within the Healing Village to set up camp. All services must be offered in the Healing Village. Please note that the Healing Village is maintained as a quiet and serene area to maintain a safe and chill space for healing and reflection. Participants are responsible for bringing all materials needed to utilize their space effectively- such as camping gear, canopies, tables, extension cords, and any other necessary equipment.
The space is outdoors with electricity and water (at select sites) available.
Tear-down will take place on Sunday morning (August 23rd) at 12:00 PM.
Participants are required to pack up all personal belongings and leave their area clean. Our goal is to leave the space exactly as we found it.... or better :).
Healing Village Expectations
Participants are expected to be actively offering services for at least 5 hours per day. We encourage participants to create a schedule that allows them to enjoy the festival while also communicating clearly with attendees about when they will be present in their booth.
Bodyworkers, service providers, therapists will be required to have their set up in the Healing Village. If you wish to camp elsewhere on the festival grounds that is ok, but your set up for services MUST be in the Healing Village.
Presenters, performers, instructors not offering services you are absolutely welcome to camp in the village, but if you have preferences to camp elsewhere that is fine as well.
For those that are bringing their children that are 12 and under there is a separate Family Camping area that will be available, but your booth will be required to be set up in the Healing Village.
Electricity is provided to us at all the Healing Village sites along with bathrooms and showers.
Participants are responsible for their own materials and sales. If you step away from your booth, please ensure your space and belongings are secure.
As representatives of the Vibin' in the Pines family, participants are expected to carry themselves with professionalism, respect, and alignment with the festival's core values: Peace, Love, Unity, & Respect.
Community, Connection, Art, & Music.
Community Standards
Vibin' in the Pines is an inclusive experience for everyone- regardless of race, political views, sexual orientation, gender identity, or personal background. Hateful, discriminatory, or dangerous behavior will not be tolerated. The festival reserves the right to remove any individual who violates these core values. All state and federal laws apply.
Consent and Liability
By submitting this application and participating in Vibin' in the Pines Music Festival, Healing Village participants acknowledge that they are voluntarily engaging in an experience within an active festival environment. All vendors/presenters/bodyworkers are responsible for their own materials, setup, and personal safety throughout the event.
Vibin' in the Pines, its organizers, and the Portage County Fairgrounds are not li8able for lost, stolen, or damaged materials or personal items. Participants agree to follow all festival guidelines and to create a space that is safe and appropriate for a shared public space. Participation in the festival also grants consent for the event organizers to photograph, film, or otherwise document classes, services and workshops for promotional or archival purposes. Credit will be included whenever possible.